AlfaGateThe morning shift signs in
Guards mark attendance against a roster the committee set. No paper register, no arguments about who was on duty.
Guard operations
NEW Meter-photo proof on every water bill
Run your society
Run your society
like it's audited.
Gate security, maintenance billing, complaints and payments, all on real double-entry accounting your committee can defend at the AGM. Built for housing societies and residential communities worldwide.
Free 30-day pilot · No card · Your data stays exportable
Collection0%
Open issues0
Visitors0
S
Swiggy · Delivery
AWAITING
Gate 1 · for A-101
Decline
Approve
✓
₹7,000 collectedA-101 · Parking, yearly
Accounting-grade by designReal double-entry books, not a spreadsheet with totals.
0Modules, one login
0Multi-currency, tax-aware
0Apps for Android & iOS
0Export your data anytime
How it works
A day in your society, end to end.
Not a feature list. The actual day your guards, residents and committee already live. AlfaGate just records it, and keeps the money side honest.
A delivery reaches the gate
The rider scans the gate QR and requests entry. A-101 approves from the phone. Only then can the guard check them in.
Visitor managementWater meters get read
The reading is captured with a photo of the dial. When a resident disputes the bill, you show the meter, not your word against theirs.
Meter readingsA lift complaint is raised
It's logged against an SLA and escalates on its own if nobody acts. The committee sees what's ageing, not what's shouted loudest.
ComplaintsThe clubhouse is booked
A resident books Saturday evening, pays the amenity charge, and the slot is gone from everyone else's calendar.
AmenitiesA car parks in the wrong slot
The guard logs a violation against the vehicle. The fine becomes an invoice on the right flat, automatically.
ParkingBills go out. Books stay clean.
One run raises every maintenance invoice, applies late-payment interest, and posts to the ledger. Residents pay by UPI; you verify and reconcile.
Billing & paymentsEverything, one login
Thirteen modules that already talk to each other.
Not bolted-together apps. A violation becomes an invoice; an invoice becomes a ledger entry; a ledger entry shows up in the AGM report.
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Gate & visitors
QR gate passes, resident approval, expected visitors, and a check-in only an authenticated guard can complete.
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Maintenance billing
Billing cycles, per-unit or per-area rules, one-off charges, and automatic late-payment interest.
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Water, gas & electricity
Meter readings with photo proof, reviewed rates, and consumption billed straight onto the invoice.
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Payments & reconciliation
UPI and bank transfer with proof upload, committee verification, and receipts against the right flat.
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Complaints
Categories, SLAs, auto-escalation and a history nobody can quietly edit.
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Amenities
Clubhouse, courts and halls with booking rules, charges and cancellation windows.
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Parking
Slot allocation by flat and vehicle, recurring charges, and violations that bill themselves.
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Notices & polls
Targeted notices, campaigns and surveys with read receipts, so "I never saw it" ends.
☖
Domestic help & staff
Verified helpers, entry records and attendance across the flats they work in.
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Security operations
Guards, shifts, patrol attendance and incident reports with follow-through.
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Committee & events
Members, tenures, society events and contribution collection for each one.
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Reports & ledger
Collections, outstanding, income vs expense and a society ledger statement your auditor recognises.
Built for everyone at the gate
Three very different people. One system.
Pick a role to see the screen they actually use.
On the committee's desk
Approve the bill run before a single invoice goes out.
The admin panel is where the money is decided. See what has been collected and what is still outstanding by unit, open the run the system has drafted, and issue it only when you are satisfied. Nothing bills silently.
- Collections and outstanding, live by unit
- Draft bill runs held for committee approval
- Payments verified against real receipts
- A ledger statement your auditor recognises
In every pocket
The society, on the phone everyone already carries.
Approve the delivery at the gate without going downstairs. See the bill with the meter photo attached to it. Pay, keep the receipt, and raise a complaint that actually gets tracked.
- Approve or decline visitors from anywhere
- Every bill carries its own proof
- Pay online and keep the receipt
- Book the clubhouse in seconds
At the gate
One screen, and nobody walks in unverified.
The guard sees who is expected, who is still inside, and who is waiting at the barrier. A visitor cannot be checked in until the resident approves, so the log is a record rather than a guess.
- Expected visitors, ready before they arrive
- Check-in blocked until the resident says yes
- Incidents logged with time and gate
- Meter readings captured on the round
Why committees trust it
Because the money side is the hard part.
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Real accounting underneath
Every invoice and receipt posts to proper double-entry books. Your auditor gets a ledger, not a list of payments.
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One society cannot see another
Each society is its own accounting entity, enforced on the server. Not a filter in the interface that someone could get around.
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Proof attached to the bill
Meter photos and supporting documents ride with the invoice, so a disputed reading is settled by looking at it.
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Your data, exportable
Export residents, invoices and ledgers whenever you want. Committees change; your records shouldn't be held hostage.
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Works in your country
Multi-currency, local tax rules, owner-versus-tenant billing, and committee approvals. Live across India, the UAE and Europe.
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Nothing bills silently
Bill runs are drafted for review and issued only when a human approves. Automation prepares; people decide.
From the committee room
"Our treasurer used to lose the first week of every month chasing dues on WhatsApp. Now residents pay by UPI and the dashboard shows who's paid."
"A resident once printed our old spreadsheet at the AGM and asked why the totals didn't match. That can't happen now, the ledger reconciles itself."
"Guards check the app before letting anyone up. We've had zero unapproved entries since we switched."
"Water bill disputes used to run for weeks. Now the meter photo is right there on the invoice, so there's nothing left to argue about."
"Complaints don't get forgotten anymore. Everything has a status, and residents can see it move without calling the office."
"Handover to the new committee took an afternoon, not a month. Every decision we'd made was already on record."
Questions
What committees ask us first.
How long does it take to move our society across?
Most societies are live within a week. You send flats, residents and outstanding dues in a spreadsheet; we import and reconcile the opening balances with your treasurer before anything goes out to residents.
What happens to our existing accounts?
They come with you as opening balances. From day one you have proper double-entry books, and you can export them at any point.
Do residents have to install an app?
It helps, but no. Everything works in a browser, and gate approvals reach residents on their phone either way. The apps are on Google Play and the App Store.
Can the committee change without losing access?
Yes. Access is by role, not by person. When the committee changes, you reassign roles, and history, decisions and books stay exactly where they are.
Is our society's data separated from other societies?
Completely. Each society is its own accounting entity and every request is checked against it on the server, so one society's admin can never read another's data.
What does it cost?
Pricing is per unit per month and scales down with size. Start with a free 30-day pilot on your real data. Tell us your unit count in the form below and we'll send exact numbers.
Talk to us
See it on your own society's data.
Tell us a little about your society. We'll set up a walkthrough with your actual units and dues, not a canned demo.
- A 30-minute walkthrough, no slides
- Free 30-day pilot on real data
- We migrate your opening balances
- No card, no lock-in
Fill this in and you can pick a time on the next step, or we'll call you within one working day.
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Thanks, we've got it.
Someone from AlfaGate will call you within one working day to set up the walkthrough.
Your next AGM could be a short one.
Move your society onto books it can defend, a gate it can trust, and bills nobody argues with.